Privacy Policy

1. Introduction

We Ride For Smiles ("we," "our," or "us") is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website. Our practices are designed to comply with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), and the UK Data Protection Act 2018.

2. Information We Collect

We may collect the following types of personal data:

• Personal Identifiable Information (PII): This includes your name, email address, and any other details you voluntarily provide when submitting forms on our website, such as the "Get Involved" or newsletter subscription forms.
• Usage Data: We automatically collect technical information when you browse our site, including your IP address, browser type, operating system, and pages visited. This data helps us understand how our website is used and how to improve it.
• Cookies and Tracking Technologies: We use cookies to enhance user experience, remember your preferences (like theme selection), and analyze site traffic. We may use a Consent Management Platform (CMP) to manage your cookie consent transparently.

3. Legal Basis for Processing Personal Data

We process your personal data based on the following legal grounds:

• Consent: When you provide explicit consent, such as by subscribing to our newsletter, checking a consent box, or accepting cookies through our CMP.
• Contractual Necessity: If you register to participate in an event, we process your data to fulfill our commitment to you.
• Legal Obligation: We may process your data to comply with applicable laws, regulations, or legal requests.
• Legitimate Interest: We process data for purposes such as website security, fraud prevention, and analyzing website performance, which are in our legitimate interests without overriding your fundamental rights.

4. How We Use Your Information

Your information is used for the following purposes:

• To operate and maintain our website effectively.
• To respond to your inquiries and manage participation in our events.
• To send you updates, newsletters, and other information about our mission, but only with your explicit consent.
• To personalize your experience and improve our website's functionality.
• To ensure security, prevent fraud, and comply with legal obligations.

5. Data Sharing and Processors

We do not sell your personal data. We only share it with third parties who act as our service providers (data processors) under strict confidentiality agreements. This includes:

• Hosting and Form Processing: Our website is hosted on Netlify, Inc. When you submit a form on our site, the data is processed through Netlify's services to enable us to receive and manage your submission.

We only work with processors who provide sufficient guarantees to implement appropriate technical and organizational measures in a manner that ensures the protection of your rights.

6. Data Security and Retention

We implement appropriate technical and organizational security measures to protect your personal data from unauthorized access, use, or disclosure. However, no transmission method over the Internet is 100% secure.

Data Retention: We retain your personal data only for as long as is necessary for the purposes set out in this policy, or as required by our legal obligations.

7. Your Rights

Depending on your jurisdiction, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request to update or correct inaccurate data.
• Right to Erasure (Right to be Forgotten): You can request the deletion of your personal data.
• Right to Object or Restrict Processing: You can object to or request a restriction on how we process your data.
• Right to Withdraw Consent: You can withdraw your consent at any time for marketing communications or cookie tracking.
• Right to Data Portability: You can request to receive your data in a machine-readable format (under GDPR).

To exercise these rights, please contact us at hello@werideforsmiles.org.

8. Cookies and Consent Management

We use cookies to improve functionality and for analytics. You can manage your cookie preferences at any time through your browser settings or our site's consent tool, if applicable.

9. Third-Party Links

Our website may contain links to external sites (e.g., social media, partner charities). We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies.

10. Updates to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: hello@werideforsmiles.org.